Privacy Policy

We are committed to safeguarding the privacy of our website visitors; we only collect identifiable information that is specifically and voluntarily provided by a visitor to this site. A visitor may voluntarily choose to give us personal details via email, or by using an electronic form, or enquiring about any of our services. This type of identifiable information is used solely for the purposes for which it was provided. We do not share personally identifiable information with third parties, unless required by law, or unless explicitly requested by a visitor.

This site is not intended for children under the age of 18.

What information do we collect?

We collect different information depending on how you interact with us. ‘Personal data’ means any data which can be associated with you as an individual, either directly or indirectly.

How we collect information

Different data is collected in different ways.

Personal data you provide to us
You may provide us with your identity and contact information; marketing and communications preferences; and usage data when you:

  • subscribe to our newsletters and updates;
  • contact us in respect of our services, or to provide feedback on our site.

How and why we use information

We will only use your information where:

1.We need it to perform a contract or provide a service you have asked for
For example, if you have subscribed to one of our services (including our accounting services), we will need your contact and identity data to be able to provide that service to you. Likewise, we may need your contact, identity, technical and/or usage information to respond to a question you have asked us.

2.We have a legitimate interest (reasonable business purpose) for doing so
we will use your information for our legitimate business reasons where our doing so will not unduly affect your rights. We use your identity and contact information to:

  • keep our records up to date;
  • Develop our marketing strategy by seeing which people are the most interested in our services.

If you feel that your interests and fundamental rights outweigh our business purposes, and that we should therefore stop processing your data, please let us know.

1.You have consented to it
If you sign up to our mailing lists, we will send you marketing information that you have consented to receive. Likewise, if you apply for a position with us, the process will involve our obtaining your consent to our use of your data for recruitment and diversity monitoring purposes.

2.We need to comply with a legal or regulatory obligation
In certain circumstances, we may need to retain or use your data to comply with regulations and/or the law.

How we share information

We take your privacy seriously, and we do not sell, share, or transfer this information, except as set out in this statement.

Data Security

The security of your personal information is important to us. We seek to use reasonable physical (e.g. key office entry, locking doors), technical (e.g. password protection, network firewalls, laptop encryption, authentication mechanisms), and administrative safeguards (e.g. confidentiality agreements, training, procedures that limit access to and use of data) to protect the information we process. However, no method of transferring data over the Internet or storing electronic data is completely secure. Therefore, while we strive to use reasonable and appropriate means to protect your personal information, we cannot guarantee absolute security.

Policy amendments
We may update this privacy policy from time-to-time by posting a new version on our website. If you have consented to receiving our updates (or you are a current or former client), we will notify you of any changes.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

You should check this page occasionally to ensure you are satisfied with any changes.

Third-party links

Our site contains links to third-party sites and/or applications whose information practices may be different than ours. Please consult all third party sites’ privacy notices as we have no control over information that is submitted to, or collected by, third parties

Your rights
You may request to provide you with any personal information we hold about you. You may:

  • require us to rectify the personal data we hold about you, where that data is incorrect;
  • require that we restrict the processing of your personal information in certain circumstances;
  • request access to the personal data that we hold about you;
  • require that, in certain circumstances, we delete the personal information we hold about you;
  • require that we provide you with the information that we hold about you in a structured, commonly used and machine-readable format;
  • withdraw your consent to our using your data for marketing purposes at any time; and/or
  • lodge a complaint with the relevant supervisory authority.

If you wish to exercise any of these rights, please contact us at, or by writing to us at our address set out above.

You also have the right to refer a complaint with the Information Commissioner’s Office (“ICO”), which is the UK supervisory authority for data protection issues ( We would, however, be grateful if you would contact us in the first instance so we can endeavour to deal with your concerns direct.

How long we keep your data

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

We will retain your personal data in line with our records retention schedule unless a valid business reason exists which means we need to retain personal data for longer. You can request a copy of our retention schedule by contacting us.

Data controller.

Under the Data Protection Act, we have a legal duty to protect any personal information we collect from you.


Content (text and graphics) of this site is copyrighted. The content/information provided herein is not to be copied or reproduced for any commercial gain without written permission from Aaron Associates (UK) limited.

If you have any questions about this privacy policy or our treatment of your personal data, please write to us by email to or by post to our registered address.

This Privacy Policy was last amended on 06 December 2018.